Likak Research is recruiting an Administrative and Financial Manager…

Job Title	Administrative and Financial Manager	Effective Date	Feb 01, 2023
Reports to	Likak CEO or Designee	Job Family	Administration
Grade	To be defined	Sub Family	Finance – Administration Project Management

JOB DESCRIPTION

PURPOSE

As the Administrative and Finance Manager at Likak Research, you will manage the financial department of the company and ensure company administrative tasks.
You will also assume a role of Project Management Officer, in coordination with the Project management team, particularly to ensure business plans, timelines and budgets are adhered to.

RESPONSIBILTIES

Duties include and are not limited to:

• Managing financial and administration activities to achieve financial goals.
• Develop business plans, timelines and budgets to perform financial projects.
• Monitor and manage expenditures within allotted budget.
• Develop and maintain standard financial and administrative procedures.
• Respond to customer queries/issues in a timely manner.
• Work closely with Likak Research CEO in preparation of business plans and operational budgets.
• Review all invoices and make the relevant payments in a timely manner.
• Review accounting discrepancies and recommend corrective actions.
• Create and recommend standard Likak accounting policies for CEO approval.
• Once written accounting policies are created, review these periodically and update for currency.
• Assist in implementing standard accounting policies.
• Ensure the preparation and maintenance of all financial records.
• Supervise preparation of all monthly and annual finance reports in a timely fashion.
• Supervise and manage payroll processing and tax filing activities.
• Provide training and guidance to finance and admin teams as needed.
• Develop overall goals for the finance and administration departments.
• Identify and resolve financial and administrative issues.
• Processing work orders, supplier invoices, purchase orders, expenses claims, account payments, and payroll.
• Maintaining paper and digital records (as needed) of all financial transactions, documents, and supplier information.
• Maintaining an organized and comfortable office environment, ordering office supplies, and updating inventory.
• Overseeing adequacy of staff contracts’ terms and supervising staff remuneration processes
• Managing changes of staff members’ financial information if needed.

All responsibilities are essential to job functions unless noted as non-essential (N).

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Excellent analytical skills and financial prowess.
• Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind.
• Computer skills including proficiency in use of Microsoft Word, Excel and Powerpoint and use of laptop computer.
• Good organizational and time-management skills.
• Strong team player with solid communication skills.
• Strong written and verbal communication skills, including good command of English language.
• Problem-solving skill.
• Ability to manage competing priorities.
• Ability to establish and maintain effective working relationships with co-workers, managers and clients.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• A bachelor’s degree in finance, business administration, or a similar field.
• A minimum of 3 years experience working as a financial admin assistant.
• Working knowledge of accounting software, such as Odoo…
• High levels of integrity and ability to handle confidential information.

PHYSICAL REQUIREMENT

• Extensive use of telephone and face-to-face communication requiring accurate perception of speech
• Extensive use of keyboard requiring repetitive motion of fingers
• Regular sitting for extended periods of time
• Frequent travel to sites, primarily domestic, may include international travels.

OTHER REQUIREMENTS

• Administrative and Financial reports to Likak CEO
• This position requires the AFM to work mainly from Likak Research’s head office in Dakar, Senegal
• A limited amount of travels is envisaged for this position.

EVALUATION CRITERIA FOR THE POST

• Percentage of due financial reports and invoices submitted on time and paid diligently
• Administrative and financial documentation up to date and clearly filed
• Ability to generate business plans and accurate budgets in a timely manner
• Likak Staff contract well managed and remunerations paid on time
• Projects’ funds adequately planned and managed
• Coordination of work with other Likak departments and colleagues
• Successful management of Likak research suppliers and clients
• Successful evaluations after periodic external audits of accounts/HR documentation and processes will be conducted.

To apply, please send your CV to : recruitment@likakresearch.com

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as an exhaustive inventory of all duties, responsibilities and qualification required of employees assigned to this job.